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How to Plan, Schedule and Run a Meeting
Meetings have become an inevitable
part of doing business for almost every business owner.
There are meetings with clients, meetings with employees
and meetings with peers or associates.
Almost everyone has suffered through too many meetings
that take up too much time and accomplish too little.
In fact, you may find that you yourself have now become
numb to that fact that your meetings aren’t as
good as they could be. And everywhere you look, it seems
as if somebody has another idea about how to fix your
meetings, and make them more focused, more productive,
and – dare I say it? More fun!
So what can you do about it? Relax and
keep reading, because you’re about to find the
information that can help you maintain the status quo
– a list of tips and ideas for meeting planning
– the wrong way!
1. Schedule your meetings at bad times
- (for example, how about setting up a “must attend”
meeting late on Friday afternoon or right after lunch?)
2. Make sure your meetings all start
late and run overtime - (and whenever possible, scheduling
meetings when someone is up against a deadline, or on
a tight schedule).
3. Maintain a consistent lack of focus
on what topics will be covered – (don’t use
an agenda).
4. Ensure there is a poor level of rapport
in the group – (people don’t talk to each
other, or they complain, or engage in other unsuitable
behavior).
5. Don’t arrive at a decision -
(find new ways to keep covering the same ground, or
continue asking for input rather than creating a plan
of action.)
6. Don’t use parliamentary procedures
- (so that the correct methods for amending or making
a motion, following the agenda and taking turns before
speaking are not being followed).
7. Choose a poor location and environment
for your meetings - (for example, trying to fit 15 people
into a closet-sized room that doesn’t have windows
or a proper ventilation system.)
8. Schedule meetings to go over routine
topics - (instead of sending a memo or email.)
9. Don’t talk to your group, or
make your meetings interactive - (talking “at”
them, lecturing or going off on wild tangents.)
10. Never asking for feedback from participants,
or allowing others to present ideas or get involved.
There you have it! Just follow those
ten simple tips, and you're guaranteed to instill fear,
loathing and boredom into even the most intrepid of
meeting participants!
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